The Accounts Payable Specialist is responsible for managing the company’s financial obligations by ensuring accurate and timely processing of invoices and payments. This role supports the accounting department by maintaining vendor relationships, reconciling accounts, and ensuring compliance with company policies and accounting regulations. The Accounts Payable Specialist plays a key role in maintaining financial accuracy and efficiency within the organization.
Essential Duties & Responsibilities
Process invoices, verify approvals, and ensure accurate coding of expenses.
Maintain vendor records, ensuring up-to-date payment terms and contact information.
Reconcile statements and resolve discrepancies with vendors in a timely manner.
Process check runs, ACH payments, and wire transfers per company schedules.
Assist in month-end closing by preparing accounts payable reports and reconciliations.
Ensure compliance with company policies and internal controls related to financial transactions.
Maintain accurate records of payments and invoices for audit purposes.
Support financial audits by providing necessary documentation and reports.
Collaborate with other departments to ensure seamless processing of financial transactions.
Assist with ad hoc projects and other duties as assigned by management.
Uphold the company’s Core Values: Accuracy, Integrity, Efficiency, Accountability, and Teamwork.
Required Skills & Qualifications
2+ years of experience in dealership accounting required.
Strong understanding of accounting principles and financial processes.
Excellent attention to detail and ability to manage multiple priorities.
Strong communication and interpersonal skills for vendor and internal team interactions.
Proficiency in accounting software, Microsoft Office, and financial platforms.
Ability to work independently while meeting deadlines in a fast-paced environment.
Previous DealerTrack DMS experience preferred, but not required.
Education & Certifications
High School Diploma or equivalent required.
Ability to maintain financial accuracy and expand accounting knowledge as needed.
Physical Requirements
Ability to work at a computer for extended periods.
Strong verbal and written communication skills.
Ability to lift up to 15 lbs. for file management and office organization.
Regular, punctual attendance is required.
Work Environment
Office setting with standard business hours and occasional extended hours as needed.
Maintain a professional and organized workspace.
Benefits
Benefits include health insurance, dental and vision insurance, life insurance, paid time off, supplemental insurance policies, 401(k) plans, and paid Holidays.
About Us
Carlock Automotive Group has been a trusted name in the automotive industry for over 50 years, growing from a family business in Arkansas to a multi-state network of dealerships representing 17 premier brands. With locations across Tennessee, Mississippi, Alabama, and Louisiana, Carlock offers an exciting and dynamic work environment where team members play a key role in delivering top-tier sales, service, and financing to customers. Family-owned for three generations, the Carlock family has built a reputation for excellence, fostering a workplace culture centered on expertise, customer satisfaction, and career growth. Our dealerships provide endless opportunities to be part of something exceptional.
At Carlock, we seek passionate individuals committed to learning and perfecting their craft. As a member of the Carlock family, you’ll receive continuous training and development opportunities to grow your career. We believe in promoting from within and cultivating the next generation of automotive leaders. With manufacturer-sponsored courses and annual training programs, we invest in your long-term success. In addition to professional growth, we offer competitive benefits, including health, dental, and vision insurance, life insurance, paid time off, supplemental insurance, 401(k) plans, and paid holidays. From your first day with us to the road ahead, we're committed to fueling your growth and guiding your journey every mile of the way.
